Notesonline vs email – When to use disappearing messages?

In the digital age, communication has evolved beyond traditional email. With the rise of secure messaging apps like Notesonline, users now have the option to send disappearing messages that self-destruct after a specified time. But when is it appropriate to use disappearing messages instead of regular email? Disappearing messages are features some secure messaging apps offer, including online notes. After a pre-set period, these messages are automatically deleted from both the sender’s and recipient’s devices.

  • Enhanced privacy: disappearing messages reduce the risk of sensitive information as the messages are not stored indefinitely on devices or servers.
  • Reduced digital footprint: by automatically deleting messages, disappearing messages help minimise your digital footprint and the amount of data that can be potentially compromised.
  • Encourages timely communication: the temporary nature of disappearing messages encourages recipients to read and respond to messages promptly, as they know the content will not be available indefinitely.

When to use disappearing messages

  1. Sharing sensitive information: if you need to share sensitive information, disappearing messages provide an extra layer of security. Ensuring the data is automatically deleted after a specified time reduces unauthorised access.
  2. Maintaining privacy in personal conversations: disappearing messages are ideal for personal conversations where you want to maintain high confidentiality. Whether you’re discussing sensitive topics or want to keep your conversations private, disappearing messages ensure that your messages are not stored indefinitely on devices or servers.
  3. Compliance with data retention policies: some industries and organisations have strict data retention policies that require deleting sensitive information after a certain period. Disappearing messages can help ensure compliance with these policies by automatically deleting messages containing sensitive data.
  4. Protecting intellectual property: when discussing trade secrets, product designs, or other intellectual property, disappearing messages can help protect your company’s valuable assets.

When to use email

  1. Formal communication: email is still the preferred method for formal communication, such as business correspondence, legal matters, or official announcements. The permanence of email allows for a record of the communication, which can be necessary for reference or legal purposes.
  2. Sending attachments: While Notesonline and other secure messaging apps often support file sharing, email remains a more convenient option for sending larger attachments or multiple files. Email providers typically offer more significant attachment size limits in a single message.
  3. Communicating with a broad audience: email is the more appropriate choice when you need to communicate with a large group of people, such as a company-wide announcement or a newsletter. Email allows you to easily send messages to multiple recipients and manage group communication through features like mailing lists and distribution groups.
  4. Non-sensitive information: Email is a suitable option for general, non-sensitive communication. When the content of your message does not require the added security of disappearing messages, email provides a simple and accessible way to communicate with others.

Best practices for using disappearing messages

  1. Set an appropriate message lifespan: when sending a disappearing message, choose a message lifespan that allows the recipient enough time to read and respond to the message while maintaining the desired level of privacy and security.
  2. Inform recipients about disappearing messages: if the recipient is unfamiliar with them, inform them about the feature and the importance of reading and responding to the message within the set time frame.
  3. Use disappearing messages selectively: while disappearing messages offer enhanced privacy, they should be used selectively for sensitive or confidential communication. Overusing disappearing messages for non-sensitive content can diminish their effectiveness and impact.
  4. Combine with other security measures: disappearing messages should be used with other security measures, such as strong passwords, two-factor authentication, and regular software updates, to ensure a comprehensive approach to secure communication.

To learn more about the features and benefits of notes online, Check for the protected text for a wealth of information on secure communication.